Rullion Ltd 133 Oldham St, Manchester M4 1LN, UK
Oct 18, 2018
Job Purpose Operations Assistantions Assistants are responsible for supporting the Operations & Maintenance teams. Working within your area of responsibility you will provide support of the Management Team by acting as a coordinator. You will ensure that all identified training needs are fulfilled, including booking training courses, communicating arrangements, organising accommodation and subsistence if required. You will need to keep accurate records to ensure that compliance is met with regard to training, eg Manual Handling and similar Health & Safety training. You will coordinate all the activities to ensure the site is Health & Safety compliant including taking part and assisting in inspections. You will also coordinate and control the processes in relation to Company vehicles, including ensuring MOT's are current, recording any police notices and completing to ensure legal compliance. The role is varied and integral to an efficient site operation. Job Accountabilities Acting as the coordinator for your area you will be responsible for liaising between various departments and individuals to ensure that all training and other administration activities are completed accurately and in a timely manner. You will be a central point of contact to ensure that everything runs smoothly and your responsibilities will include: * Notifying of nominated training courses, completion of booking form. Contact for any problems on the day of training, (sickness, none attendance, directions.) * Liaise with outside company to book meals & overnight accommodation for staff on training, where required. * Arrange training, both internal and external * Train and assist other OA's. * Act as H&S administration Focal leader - ensure the statutory obligations for record keeping are completed. * Support field staff on Outlook, Word & Excel and act as first point of contact for any queries on Computer & software problems. * Keep Team brief signing-in record sheet of all attendees, detailing each monthly topics briefed. * Preparations for Audits (ensure all legal requirements are ready to be inspected/audited.) * Order / issue PPE to staff as required - as per strawman and maintain appropriate records. * Arrange Health surveillance appointments with field staff. * Support collection of all Gas Monitors and return back to correct sites after they have been serviced. * Assist with procurement processes i.e. resolve mismatch / NRIs on field staffs orders, if requested replacement purchase card ordering. * Raise e-proc/CASC requests as requested. * Resolve non-invoice payment requests. * Act as Liaison between transport & your team for service of vehicles & plant/MOT's/Tax Discs. * Employees-direct Expert User and focal point for support. * Support Financial analysis. * Provide Admin Support for Area Management Team and local Managers - as required. * Raise Purchase orders when required by managers and support field staff with these requests. * Provide cover for other OA's (Vacancies, sickness & Holidays.) Knowledge and Skills To succeed in this role you must be highly organised with the ability to manage several tasks at the same time. You will have a high degree of self-motivation with excellent attention to detail. In addition you will have: * Ability to co-ordinate and manage several tasks at once. * Accomplished interpersonal skills. * Ability to demonstrate a high level of accuracy. * Drive to achieve high quality work output. * Excellent communication skills with proven ability to communicate effectively with colleagues, service providers and stakeholders. * Ability to share knowledge and skills. * Excellent written and oral skills. * Flexibility to travel between sites as required. * Able to demonstrate proficient use of Micro-soft packages. Desirable Criteria * Excellent IT systems experience Additional Information Nil Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.